CSC 490/Colloquium Speaker Checklist



SpeakerDate

Do On When What Who Does Done
  2 weeks before Discuss arrangements with the speaker; request abstract, biography Host; cc to Instructor  
  2 weeks before Investigate topic for discussion moderation, questions Host  
  2 weeks before Check out possible social activities after the talk; find out if the speaker is interested. Host  
  1 week before Prepare Web page, flyer, email announcements for the talk Host  
  1 week before Send out email announcements to colloquium distribution list Host  
  1 week before Update falcon announcement message Host via Diane Goldman via Don Erickson  
  1 week before Post flyers (CSC halls, classrooms, instructor mailboxes, all building 14 labs, faculty offices and CSL. Copy to CSC Dept. office Host; get copies from CSC Office assistants  
  1 week before Send flyer text via email to colloquium distribution list Host  
  1 week before Prepare introduction of the speaker, background material, discussion questiond Host  
  1 week before Announce plans for social activities in class; get feedback from other students/speakers. Host  
  3 days before Prepare certificate and put in Instructor's box Office assistant  
  3 days before Confirm arrangements with speaker. Host  
  3 days before Post more flyers in halls if they have been removed. Check colloquium board, classrooms, quads, and CSL for posted copies. Host; get copies from CSC Office assistant  
  2 days before Send out reminder to colloquium distribution list Office assistant  
  Day of
  1. Once speaker arrives, find place for preparation.
  2. Hand forms to paid speakers, when approp.
  3. Set up equipment, if necessary.
  4. After presentation, hand over certificate.
  5. Collect forms and return to Haley Landis.
Host/Instructor  
After the talk Social activities Host  
1 day after Send thank you message Host  
1 day after Remove Flyers Host  
3 days after Send follow-up questions to speaker Host  
2 weeks after Follow-up message Host  
1 week after Prepare hosting report, forward to instructor Host  

This checklist does not necessarily contain all relevant activities, and may need to be adapted depending on the specific circumstances of some talks.