Minutes of the X Group Meeting
hh:mm - hh.mm {AM,PM}, dd Month yyyy

1. Record meeting minutes in a separate file for each meeting; name each file "ddmmmyy.html", e.g.,

   12oct01.html

   If more than one meeting is held on the same day, suffix each file name with "a", "b", "c", as necessary. E.g., 12oct01a.html, 12oct01b.html. Store these files in the project directory

   administration/minutes/

2. Fill in your group name where "X" appears above.

3. Fill in "hh:mm - hh:mm {AM,PM}, dd Month yyyy" with the time and date of the meeting, e.g.,

   1:40 - 2:00 PM, 21 January 2001.

4. Fill in the Present: line with the names of those who attended the meeting.

5. Fill in the Absent: line with the names of those who did not attend the meeting who should have (i.e., missing group members).

6. Fill in the Excused: line with the names of those who did not attend the meeting who had a valid reason not to attend and who notified at least one group member in advance that the meeting would be missed.

7. Organize the minutes by major topic of discussion; record succinctly the discussion of each topic.

8. Conclude the minutes with a list of Action Items, including the person(s) responsible for completing the items. Note that action items need not record all of the normal work duties of group members, where normal work means that prescribed in the milestone schedule. Action items are specific tasks to be completed other than normal work, or certain normal work duties that require immediate attention due to neglect or other reasons that caused a delay of completion.