Formal
Change Control Procedures
The
Formal change control procedure applies to restricted documents.
In general it should be used for changes that impact many diverse stakeholders.
This procedure should only be used in the design and later stages, or after
the documents have became stable.
Procedure
-
When
a need for a document change is identified, a Formal
Change Request form is submitted to the Change Manager.
-
Requestors
should provide detailed description of proposed change, benefits, rationale,
and impacts.
-
The
Change Manager reviews the form to be sure it is completed properly.
Validated requests are forwarded to the Change Control Board.
-
Change
Control Board meets to discuss proposed changes. The Change Control
Board must compare the impact of the proposed changes with the expected
benefits. If the proposed changes are not necessary for the survival
of the project, and the work needed to make the change outweighs the benefits,
then the Change Control Board must reject the proposed changes. Otherwise,
it should accept the changes. If the changes are accepted, the relevant
documents must be revised to accommodate the changes. These documents
should include new budget, scheduling, and other aspects that are affected
by the new changes. If the changes are rejected, the Change Control
Board must provide a reason. Regardless of the decision of the Change
Control Board, the following must be recorded: date, description, and person
submitting the changes, estimated impact of the changes, and decision of
the Change Control Board.
-
The
results are posted on the team web site under "Submitted Change Requests."
-
The
people responsible for the documents are notified to make the appropriate
changes.
Personnel
This section identifies the people who comprise
the Change Control Board. There may actually be multiple boards to
govern different project areas. Customize this section as appropriate
for your project.
The
Design and Architecture Change Control Board comprises of the following
members:
-
Designer:
name
-
Implementation
Manager: name
-
Quality
Assurance Manager: name
The
Plan and Documents Change Control Board comprises of the following members:
-
Project
Manager: name
-
Analyst:
name
Meeting Times
Indicate when the change board holds its regular
meetings.
Document History
3/27/03 JD Initial Version