2.4. Managing Students

2.4 Managing Students
At any time the user may wish to add a new student to the gradebook that is not on the roster. To do so, the user select the 'Student' menu command , move the mouse over 'Add Student'. Refer to figure 17 to see the 'Student' menu commands. In response, the system pops up a new window. Figure 22 shows this new window. At the top of figure 22 is the 'Student Last Name:' and 'Student First Name:' field for the user to enter the student's name. Below that is 'Student ID', the user must enter the student's ID number. The 'Class' field and 'Section:' field is for the system to know which gradebook to add the student to. There are also additional information the user may wish to enter, but those are optional. Details of these optional information will be explain in the future.


Figure 22	Figure 23

See figure 23 as an example of adding a new student. The figure indicates the adding student's name and ID number, and specify the class to add. Since the class 308 does not have any other sections, the 'Section:' field is none.

Once the user is finish filling in information, the user clicks on 'Ok' at the bottom of the screen to save changes made. A small new window appears in response to clicking 'Ok' to inform the user that the student has been added. To close the window, the user needs to click 'Cancel' at the bottom of the window.

2.4.1 Editing student
To edit a student, first select the students to be edited. After selection, the user selects 'Student' menu command and select 'Edit Selected Student Properties'. In response, the system opens a new window. The system opens the same window as figure 23, and information of the students are loaded onto the screen. Afterwards, the user may edit any changes or erase the student with the 'Delete' button at the bottom.

2.4.2 Synchronizing Roster
When the user make changes to their current roster, they may want to update their current roster with the SIS roster. To do so, the user clicks on the 'Student' menu command and select 'Synchronize Roster'. Afterwards, a new window pops up like the one in figure 24. In figure 24, to the left is the user's current roster and to the right is the SIS roster. In between these two rosters are 'Left' and 'Right' arrow buttons. These buttons allow the transfer of students from one roster to another. For example, if a "student XYZ" is on SIS roster but not on the user's roster, the user may select "student XYZ" and move him to his current roster. Below the two rosters are radio buttons for the user to select the final pick of roster to be updated. If the user thinks their current roster is the best selection, then they can choose their current roster as the roster for SIS. Or the opposite, if the user thinks the SIS roster is the accurate one, then the system replaces the user's current roster with the SIS roster. When the user is done selecting, the user needs to click 'Ok' to synchronize the roster, or click 'Cancel' to close the window.

(refer to power point slide # 10 for roster image)

Figure 24

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