This section describes the scheduling administrator's workflow when adding an instructor to the instructor database.

Upon clicking the Add Instructor button, the right panel populates with a template for the instructor information as shown in Figure 1.

Figure 1: Add instructor screen when empty

The Add Instructor button on the bottom of the panel remains disabled until the administrator fills in the necessary fields for the instructor entry. The necessary fields consists of:

• First Name: The First Name field is a one line text string holding the first name of the instructor.
• Last Name: The Last Name field is a one line text string holding the last name of the instructor.
• Cal Poly ID: The Cal Poly ID field is a one line text string holding the Cal Poly ID of the instructor.
• Instructor Type: The Instructor Type field is a text string, presented in a dropdown menu, representing the teaching level of the instructor. The options are Professor, Lecturer, and Assistant Professor, the default being Professor:
  • Professor: "Full Professor"; the destination of the tenure track upon exhausting all normally-expected promotions
  • Lecturer: Not on the tenure track; typically teaches lower level classes
  • TA: Typically an upperclassman student who helps the professor or lecturer with his/her class.
• WTU: The WTU field is an integer representing the number of "work time units" the instructor can teach. The default value is 12 WTUs. A value of 0 means that the instructor is not teaching for that term.
• Available: The Available field is a checkbox denoting whether the instructor is available to teach this term or not, the default being checked. Checking Available inserts 12 (default value) in the WTU field. Unchecking Available inserts 0 in the WTU field.

The Course Preferences and Availability tabs hold the instructor's scheduling preferences. The Course Preferences tab expands to an accordion holding a list of courses from the Course database and their Rankings defaulted to 5, as shown in Figure 2.

Figure 2: Add Instructor screen with expanded Course Preferences

The Availability tab expands an accordion holding a grid of all possible time slots for a schedule with availability rankings defaulting to 5, as shown in Figure 3. More information on course preferences and availability is provided in section 2.1.2.1. Manage Preferences.

Figure 3: Add Instructor screen with expanded Availability

The instructor initially populates these fields through their instructor user account, as described in section 2.1.2.1. Manage Preferences. The administrator can modify an instructor's preferences, elaborated in section 2.3.3.2. Manage Instructors.

The Notes field below the accordions is a free-form text field that gives the administrator an area to add any notes regarding the instructor (e.g. "On sabbatical").

Figure 4 shows the administrator selecting an Instructor Type.

Figure 4: Selecting an Instructor Type on the Add Instructor screen

Filling in all the necessary information enables the Add Instructor button, as shown in Figure 5.

Figure 5: Add instructor screen with necessary fields populated

Clicking the Cancel button prompts a confirmation dialog, shown in Figure 6, asking if the administrator wants to cancel the instructor entry.

Figure 6: Add instructor cancel confirmation dialog

Clicking the Cancel button dismisses the dialog and returns the screen to Figure 5. Clicking the Confirm button dismisses the dialog, clears the current entry, and returns the screen to Figure 1 in section 2.3.3. Instructors.

When the administrator clicks the Add Instructor button from the bottom of Figure 5, the screen appears as Figure 2 in section 2.3.3. Instructors with the new instructor added to the list and a search bar and plus sign button replacing the Add Instructor button in the middle panel.